Executive Assistant/Bookkeeper

Mô tả công việc

Express Employment Professionals is seeking a professional and organized individual for a Bookkeeper/ Executive Assistant position. Must offer strong office management experience, finely-tuned multi-tasking skills in the areas of Bookkeeping, Office Management, and Executive Assistant. This position reports directly to the Chief Executive Officer and Chief Marketing Officer. Strong organizational skills, outstanding communication & interpersonal skills, maintain high standards in all aspects of work, excellent attention to detail. Ensure that the office is well organized and that staff has all necessary supplies and all equipment and systems are working effectively. Open and sort mail. Maintain and organize files, binders and electronic files. Phones answered promptly and professionally. Must have strong administrative skills including working a multi-line phone system, scheduling appointments, and clerical. Prepare financial statements and reports, including the profit and loss statement and balance sheet Intermediate Quickbooks knowledge at a minimum. Prepare and make daily deposits and maintain the integrity of the daily accounts payable and receivable accounts and financial reporting in Quickbooks. Prepare checks for signature. Code payables and expenditures to the appropriate general ledger accounts upon receipt of vendor invoices. Pay bills and maintain accounts payable sub-ledger. Reconcile vendor statements to the accounts payable sub-ledger to ensure completeness of accounts payable. Keep track of Company fixed assets and investments.  Assist external tax accountants with tax return preparation.  Receive, generate and distribute customer invoices.  Record bank deposits and receipts of money.  Reconcile bank accounts on a monthly basis at minimum.  Record and reconcile intercompany cash transfers, loans and receivables. Generate and distribute 1099's and W-2's in accordance with IRS requirements. Prepare and process weekly payroll, monthly payroll taxes and quarterly payroll returns. Prepare financial statements and reports, including the profit and loss statement and balance sheet