Operations Administrative Coordinator

Mô tả công việc

Coordinate domestic and international travel, and process travel expense reports Coordinate and compile operations and purchasing materials for weekly, monthly and annual reports for executive team and board as required Review requisitions and purchase orders and travel request through the COO to ensure accuracy and compliance with company policies. Record data in financial checkbook when appropriate Prepare and maintain a variety of records. Research, review, check and compile a variety of information; collect and verify data for accuracy, completeness and compliance with established procedures; and prepare reports as required Prepare and maintain a variety of confidential in nature records with financial data, maintain confidentiality of records Maintain COO calendar; arrange meetings, conferences and appointments with personnel under the supervision of the COO, and various stakeholders with in the operations and purchasing departments. Develop, organize and conduct training sessions with internal parties to ensure compliance with policy, process and procedures as required Compose and edit a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents as required. Train and provide work direction to operations and purchasing teams as assigned; monitor workflow and assure compliance with established time lines, procedures and set standard of quality Represent office in a professional manner on phone, email and in person, interfacing effectively with employees at all levels Perform other duties as assigned Maintain regular attendance