Business Office Manager

Mô tả công việc

Maplewood Care Center is looking for an experienced Business Office Manager to join its team.  The Business Office Manager’s role is to ensure that the financial functions of the facility are done in a timely manner.  Job duties include: Assumes primary responsibility for the operation of all data-processing equipment and components. Assumes specific responsibilities relating to Accounts Receivable processing. Reconciles all Accounts Receivable and prepares adjustments as necessary. Submits required periodic reports to Medicaid, Medicare and other third payers. Reconciles monthly detailed Accounts Receivable Room and Board charges. Assists the Administrator with the collection of past due accounts; explains all past due accounts. Ensures that appropriate billing is submitted for all residents, including charges for room and board, therapies, special equipment, medical supplies and services that are not included in the established daily rate. Oversees specific responsibilities relating to the Accounts Payable system. Responds to vendors’ questions regarding accounting and payment problems. Reviews all invoices for completeness, proper coding and approval. Reconciles vendor statements as needed. Oversees specific responsibilities relating to the Payroll function of the facility. Reviews time cards for completeness. Ensures that proper documentation exists and that benefits are entitled for all special pay, such as vacation or sick pay, before payment is processed. Prepares payroll savings/IRA and related reports and deposit funds. Reconciles payroll reports. Completes wage verifications. Assumes specific responsibilities in the preparation of month-end Financial Statements; submits month-end information to Corporate Office. Assumes specific responsibilities relating to the banking function of the facility. Reconciles the Personal Fund, transfer and zero balance banking accounts. Informs the Corporate Office of any disbursement problems such as stop payments, lost checks, etc. Calls in deposits to the Cash Management System. Ensures the recording and deposit of all cash receipts. Participates in the annual facility budgeting process; supplies statistical information to the Administrator as requested. Administers personnel functions of the Business Office. Oversees administration of Resident Trust Funds. Inputs deposits and withdrawals. Posts interest to accounts. Assists residents with their accounts. Assists other facility personnel in the proper use of data processing equipment as needed. Supplies statistical information to facility and corporate personnel as needed. Monitors the Personal Fund System. Assists with facility financial audits. Assumes responsibility for the overall organization of the Business Office; ensures the proper filing and storage of all pertinent Business Office records. Submits a brief monthly report, oral or written, to Executive Director concerning department functions and expenditures. Recommends purchases or repairs of department equipment to Executive Director; initiates Executive Director-approved equipment repairs. Performs other duties or special assignments as directed by the Executive Director.