Operations Coordinator

Mô tả công việc

JANX is an Applus RTD company and leads the market in highly specialized non-destructive testing and inspection services. JANX is located in the center of numerous unique industries which provides our employees with a wide range of experience.We provide NDT, new construction, maintenance, and inspection services in all aspects of the oil and gas industries, including exploration, transmission, refining, storage facilities, and all oil related support industries.Position Purpose: The purpose of the Operations Coordinator is to support all operational departments by project set-up and coordination requirements, timesheet entry, paperwork validation and various other responsibilities to ensure successful project mobilization, staffing, demobilization, and project analysis reporting.Duties and Responsibilities: Assist Operations and Project Managers in day-to-day coordination and management of business operational and project management activitiesCoordinate and assist all project set up request procedures according to the project reporting hierarchy requirements of both Project and Customer Management including entry and update in the company ERP system.Responsible for the weekly generation, recording, and updating of all project work order reports, including planned labor and consumable estimates, within the company project ERP system to ensure accurate system accruals tracking Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, with absolute assurance over data submission and coding accuracy; this includes printing, date stamping, data review and entry, and filing of all timesheetsResponsible for the generation of simple project data reports upon the request of managementCoordinate all mobilization and demobilization activities including travel arrangements such as flight and vehicle bookings, visa requirements, and technician communicationsCoordinate the purchase request and recording for operational and/or project related purchases in the systemResponsible for the complete and accurate tracking and reconciliation of project expenses and support in the systemContact for Regional Managers; assisting and supporting their inquiries and maintaining communication with them Other clerical duties as required including but not limited to maintaining files, copying, scanning, and other required dutiesSend complete and accurate billing packages to the Shared Services Processing centerOther responsibilities as directed by the Operational Staff Knowledge and Skills: Must have working knowledge of MS Office Suite of productsMust have working knowledge of ERP systems and/or Project Planning applicationsUnderstanding of project hierarchy system structureAbility to data mine and apply root-cause analysisDetail orientated, and deadline driven Strong organizational, multi-tasking, and problem-solving skillsEffective communication skills, both verbal and written, to diverse groups of peopleDiligent and assertive, with good inter-personal skills, maintaining a positive can do attitudeAbility to effectively communicate ideas and suggestions professionallyShows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be done.Ability to develop constructive and cooperative working relationships with others, and maintaining them over timeFirmly adheres to the values and ethics of Applus RTD. Exhibits honesty, discretion, and sound judgmentEducation and Work Experience: Minimum 3 years of applicable operational experience in a service industryMinimum 2 years of applicable experience working in a project ERP system, and/or project planning and scheduling systemBachelor's Degree (BA/BS) in a related business course , preferredRegional Requirements: Minimal travel be maybe required